ARTICLE ONE-ORGANIZATION
The name of this corporation shall be Young Hispanic Professional Austin Association, Corp.
Abbreviation: YHPAA is the official abbreviation of the Young Hispanic Professional Austin Association.
ARTICLE TWO-PURPOSES
The following are the purposes for which this organization has been organized:
To serve as the principal professional resource for young Hispanics in the Austin and Central Texas area for members to build a foundation for their professional, community, and social development.
ARTICLE THREE-MEMBERSHIP
Membership in this organization shall be open to all who are seeking a professional network regardless of culture, race, sexual orientation, gender, age, ethnicity or disability status.
ARTICLE FOUR-MEETING
The annual membership meeting of this organization shall be held on the 3rd Monday of February each and every year except if such day be an observed holiday. In that event the Board of Directors shall fix the day but it shall not be more than two weeks from the date fixed by these bylaws. The Secretary will cause to notify every member in good standing of this organization a notice telling the time and place of such annual meeting.
Regular meeting of this organization will be held on a monthly basis.
The presence of not less than 66 percent of Board of Directors will constitute a quorum and will be necessary to conduct the business of this organization; but a lesser number may adjourn the meeting for a period of not more than 2 weeks from the date schedules by these bylaws and the secretary will cause a notice of this scheduled meeting to be sent to all those Board of Directors who were not present at the meeting originally called. A quorum as hereinbefore set forth will be required at any adjourned meeting.
Special meetings of this organization may be called by the President when he/she deems it for the best interest of the organization. Notices of such meeting will be sent to all Board of Directors as they appear in the membership roll book at least but not more than 5 days before the scheduled date set for such special meeting. Such notice will state the reasons that such meeting has been called, the business to be transacted at such meeting and by whom called.
At the request of 61 percent of members of the Board of Directors or 51 percent of members of the organization the President shall cause a special meeting to be called but such request must be made in writing at least 5 days before the requested scheduled date.
No other business but that specified may be transacted at such special meeting without the unanimous consent of all present at such meeting.
ARTICLE FIVE-VOTING
At all meetings, except for the elections of officers and directors, all votes shall be viva voce, except that for election of officers ballots shall be provided and there shall not appear any place on such ballot any mark or marking that might tend to indicate the person who cast such ballot.
At any regular or special meeting if a majority so required any question may be voted upon in the manner and style provided for election of officers and directors.
At all votes by ballots the chairman of such meeting shall immediately prior to the commencement of balloting appoint a committee of three who shall act as “Inspectors of election” and who shall at the conclusion of such balloting certify in writing to the chairperson the results and the certified copy shall be physically affixed in the minute book to the minutes of that meeting.
No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.
ARTICLE SIX-ORDER OF BUSINESS
1.-Roll call.
2.-Reading of the minutes of the preceding meeting.
3.-Reports of committees.
4.-Reports of officers.
5.-Old and unfinished business.
6.-New Business.
7.-Adjournment.
ARTICLE SEVEN-BOARD OF DIRECTORS
The business of this organization shall be managed by the Board of Directors consisting of two members together with the officers of this organization.
The directors chosen for the ensuing year shall be chosen at the annual meeting of this organization in the same manner and style as the officers of this organization and they shall serve for a term of one year and are eligible to serve a total of three consecutive years in the same position.
The Board of Directors shall have the control and management of the affairs and business of this organization. Such Board of Directors shall only act in the name of the organization when it shall be convened by its chairman after due notice to all the directors of such meeting.
Sixty six percent of the members of the Board of Directors shall constitute a quorum and the meetings of the Board of Directors shall be held regularly on the 1st week of the month.
Each director shall have one vote and such voting may not be done by proxy.
The Board of Directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary.
Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining members of the Board of Directors for the balance of the year.
The President of the organization by virtue of the office shall be the chairperson of the Board of Directors.
A director may be removed when sufficient cause exists for such removal. The Board of Directors may entertain charges against any director. A director may be represented by counsel upon any removal hearing. The Board of Directors shall adopt such rules as it may in its discretion consider necessary for the best interest of the organization, for this hearing. Resignation of the Board of Directors must be in writing and be received by the Secretary.
ARTICLE EIGHT-OFFICERS
The officers of this organization shall be as follows:
President: Linda Medina
Vice-President: Javier Valdez
Secretary: Araceli Brown
Treasurer: Ben Ramirez
Director of Public Relations: Cammy López
Community Director: Veronica Chapa-Jones
Membership Director: Becky Treviño
The President shall preside at all membership meetings and prepare the agenda for the meeting, by virtue of the office be chairperson of the Board of Directors, present at each annual meeting of the organization an annual report of the work of the organization, appoint all committees, temporary or permanent, see that all books, reports, and certificates are required by law are properly kept or filed, be one of the officers who may sign the checks or drafts of the organization, calls special meetings, and have such powers as may be reasonably constructed as belonging to the chief of executive of any organization.
The Vice-President shall in the event of the absence or inability of the president to exercise his or her office become acting president of the organization with all the rights, privileges, and powers as if he or she had been duly elected president.
The Secretary shall keep the minutes and records of the organization in appropriate books, file any certificate required by any statute, federal, or state, give and serve all notices to members of the organization, be the official custodian of the records and seal of the organization, be one of the officers required to sign the checks and drafts of the organization, present to the membership at any meetings any communication addressed to the secretary of the organization, submit to the Board of the Directors any communications which shall be addressed to the secretary of the organization, attend to all correspondence of the organization and exercise all duties incident to the office of the secretary. Maintains an accurate record of the names, addresses, and other information deemed pertinent by the members.
The Treasurer shall have the care and custody of all monies belonging to the organization, be solely responsible for such monies or securities of the organization and be one of the officers who shall sign checks or drafts of the organization. No special fund may be set aside that shall make it unnecessary for the treasures to sign the checks issued upon it. The Treasurer shall render written account of the finances of the organization and such report shall be physically affixed to the minutes of the Board of Directors of monthly meeting and shall exercise all duties incident to the office of the Treasurer.
The Public Relations Coordinator plans, arranges, and set-ups for all social/networking events. Helps with registration and serves as the host/hostess at all meetings including social/networking activities and professional development events. Responsible for publicity of all events includes meetings, workshops, awards, and other newsworthy events.
The Community Director plans community service events, works closely with the Public Relations Coordinator, helps with registration and serves as the host/hostess at all meetings including social/networking activities and professional development events.
The Membership Director assists in updating membership list. Sends a welcome email and delivers official membership certificates. Serves as the point of contact for new member, answers questions about membership. Helps with the registration table.
Officers shall be by virtue of their office be members of the Board of Directors.
No officer or director shall for reason of the office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director for receiving any compensation from the organization for duties other than as a director or officer.
ARTICLE NINE-SALARIES
The Board of Directors shall hire and fix the compensation of any and all employee and contractors, which they in their discretion may determine to be necessary in the conduct of the business of the organization.
ARTICLE TEN-COMMITTEES
All committees of this organization shall be appointed by the Board of Directors and their term of office shall be for a period of one year or less if sooner terminated by the action of the Board of Directors.
The professional development, community, social, and scholarship shall be the permanent committees.
ARTICLE ELEVEN-DUES
The dues of this organization shall be $35 per annum shall be payable on the 26th of February during the annual meeting.
ARTICLE TWELVE-AMENDEMENTS
These bylaws may be altered, amended, repealed or added to by an affirmative vote of not less that 66 percent of the Board of Directors.